Last updated: 10 November 2026
About this notice
This notice describes how Fire Safety Direct Ltd uses Google account data through FSD Certs Maintenance, its operational backup and monitoring tool.
Information accessed
The tool accesses FSD’s configured system spreadsheet, referenced report-data files and certificate application source code. These records may contain customer and site details, engineer details, report contents, photographs and signatures.
Google authorisation also allows the tool to identify the authorising account, create backup and restore-test files, manage its scheduled tasks and send operational alert emails.
How information is used
Information is used to create and verify backups, monitor storage and backup status, produce retention-review reports and test restoration in an isolated copy. It is not used by this tool for advertising, sale of personal information or training artificial intelligence models.
Storage and access
Backups and reports are stored in FSD’s designated Google Drive storage, subject to its account and folder access controls. The tool does not make these files publicly available. Google provides the services used to process and store this information.
Operational alerts are sent to admin@firesafetydirect.co.uk. Alerts contain system status, counts and errors rather than customer report payloads or photographs.
Retention
Backup records and report payloads are retained pending FSD’s review. The maintenance tool identifies older backups and unreferenced payloads for review but does not automatically delete them. Review thresholds are not automatic deletion deadlines.
Stopping access and handling requests
FSD can stop scheduled maintenance and revoke its Google authorisation. This stops future authorised access but does not automatically delete existing backups.
For questions or requests concerning information held in this system, contact admin@firesafetydirect.co.uk. FSD will review requests against the affected live records and backups.
Google API data
FSD Certs Maintenance’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including its Limited Use requirements.